How to plan your temp requirements

Fresh ideas, new perspectives, strategic influence and extra resource – temporary staff bring a wealth of benefits to businesses.

Our previous blog explored five key reasons why employers should consider hiring temps and the wide-ranging benefits they can bring to a business.

Yet, to ensure you are getting those great results from your temporary staff, it can help hugely if you plan appropriately for your temp requirements.

Here we explain why planning can make such a difference and how to best do so to make sure you’re maximising the potential of temporary workers and are getting great results for your business.

Get the basics right

When you outline your recruitment strategy for the coming year, do you consider your temp requirements alongside permanent staffing?

By planning temp requirements as part of your wider recruitment strategy you’ll be putting your business on the front-foot: you’ll not only be able to instruct your temp agency in plenty of time, allowing you to prepare for temps joining your business but you will also be ensuring your agency can line-up the best talent for you when you need it.

With that in mind, work with a temp agency that understands your business values and corporate culture. If the agency does, it will be able to efficiently source temps for your business, who are the right fit for you and able to quickly bring resource and value into your teams.

Look to your business plan

Temporary staff requirements will hinge on your business plan, forecasts and seasonal fluctuations.

Anticipate your year-end rush or look for times when temporary staff could ease pressure. For example, if you know there is a typically busy season for your business think about how temporary support could help things run a little more smoothly. Then get in touch with your temp agency to let them know of your plans and when you may need extra resource.

Busy periods run the risk of overloading your permanent staff: they may need to put important projects on hold to manage increasing workloads or feel they are unable to complete the work to the best of their ability.

Temporary staff could alleviate these workloads during busy times. As a result, you will be able to free up your teams’ time and skill to make sure nothing stands still.

A great example of this approach is in our case study with the RAF Families Federation, who we helped to hire a great temp during their annual busy period.

RAF Families FederationThe results were fantastic, with team members being able to focus on executing tasks in hand, whilst Chloe – the Federation’s temporary office assistant – brought new skills and ensured administration workloads were kept on top of.

Read our full case study with the RAF Families Federation

The case study is a great example of an organisation recognising that they have an upcoming busy period and reacting appropriately by introducing a temporary staff member to ease workloads and keep things running smoothly.

Consider busy holiday periods

Check for year-on-year trends for popular holiday periods and consider how extra, temp resource could help bridge the gaps during these times. Are there significant periods when many of your employees look to take their annual leave each year? Perhaps the school summer holidays or Christmas period?

Planning in temporary support during these times will make sure things continue to progress and move forward whilst team members are away.

Extra resource for new ventures

Perhaps you have exciting things in the pipeline for your business. If so, then take the time to think about how interim or temporary staff could help to bring new skill-sets of benefit to your business during a period of change or expansion.

For example, if you’re looking to develop and launch a new product, are there different times within that project where different strategic skills are required? If so, could a contract or temporary worker help to fill in those skills gaps: maybe a project manager to oversee the period of change or additional skilled administrative workers to help alleviate an expected influx of enquiries?

The value of planning for temps in advance

Temps can bring flexibility, added value, expertise and short-term resource when needed most.

Traditionally, the majority of businesses turned to temps only as a knee-jerk reaction to excessive employee leave or considerable workload fluctuations. There was no strategic planning around when and where interim or temporary staff could bolster a business.

Although bringing in temporary staff remains an ideal solution in scenarios where workloads change suddenly (and unexpectedly), businesses now widely recognise the extra value temps can offer to a business – if the requirements are well planned for.

As with anything in business, the more you are able to plan, the more prepared you will be – ultimately allowing you the time needed to ensure you are getting great value. Planning for temps is no different: with forward-thinking you’ll be tapping into the best talent; anticipating times where resource may be low, and boosting your teams’ skill-set when you need it most.

If you would like to find out how temp staff could help your business, get in touch with the Anne Corder Recruitment team. We would be happy to discuss your requirements and help you plan for future temporary staff.

About the Author

Anne Corder

Anne Corder

Owner

Whilst still actively handling recruitment assignments, Anne specialises in Human Resources with many years of experience in that sector. She blogs on wider recruitment issues affecting both candidates and clients, commenting and offering tips and advice to help achieve the right outcomes.